The Student Profile

Methods for Student Placements in PT Clinical Education: An Overview

Physical Therapy education today prepares students to practice in an ever-changing health care landscape. Experience in clinical settings is critical to students achieving competence as a practitioner. Because students’ clinical experiences are so important, clinical educators must make the most of every aspect of the student placement. Placement methods can facilitate quality placements and optimize resources.

Clinical educators face many challenges satisfying stakeholders in the clinical experience placement process. They must choose from various placement methods, each with advantages and disadvantages.


Placement Methods

Most DPT programs use one of the following methods to place their students for clinical experiences: Lottery, Manual, Automated, or Hybrid.

Each method has advantages and disadvantages that should be carefully weighed by the clinical education team before a method is selected. This chart outlines the pros and cons of each method to help in the decision-making process.

PT Placement Methods Outline

Exxat Cares India Trip 2017

Exxat Cares is the charitable arm of Exxat. We are proud to prioritize charitable giving and service as a company and for our employees.

In addition to financial contributions to various causes, we have developed a relationship with Apla Ghar, an orphanage near our India Office in Pune. Our India Team visits frequently and provides various support to the children.

Now we’re ready to invite our clients to join us. We had a preliminary discussion of this at Cohere Phoenix. We are thrilled to launch our first Exxat Cares India Trip, open to clinical educators who are Exxat clients and their students. You have played a defining role in what we do every day and we could not be more proud to share this with you.

Exxat Cares India Trip 2017 will be a 10-day trip to India to provide needed basic medical and educational services  as well as needed supplies to the Apla Ghar orphanage and the Anandwan Leprosy Clinic. We’ll also have the opportunity to visit a school for the visually impaired in Pune and to visit our Exxat India offices.

The Details

Dates: November 4 to November 14, 2017
10 Clinical Faculty Members
up to 3 Students

Exxat will cover most expenses for Clinical Faculty including:
Round-trip airfare from New York to Mumbai
Local transportation within India
Additional Food & Boarding

Clinical Faculty are encouraged to provide:
Travel to and from New York
$500 donation

We can take 3 students on this trip. Students must cover their own expenses including airfare and local travel, food, and boarding expenses. (Approximately $2000-$3000, details to follow) Please let us know if you would like to announce this to your students and we will work with you on planning.


  • Conduct medical camps providing exams to children and adults
  • Provide education on personal and dental hygiene
  • Perform and verify vaccinations
  • Provide first aid and CPR lessons
  • Read to children
  • Play with children

Supply Drive
We will also conduct a supply drive for these items (more details coming):

  • Walkers, Cane, Braces, Personal Care items, Basic Clothes (in all sizes), sandals, shoes, basic medicines (pain killers and antibiotics), toiletries, blankets and other medical supplies
  • Toys for children

If you are interested in participating, please send a message to by Friday, February 24, 2017.

We look forward to this adventure with you.

Cohere 2016: Phoenix, AZ

What an amazing time we had at Cohere 2016 in Phoenix, AZ. CEO Aarti Vaishnav believes that we are better together, which is why we host these conferences. They give all of us a chance to share experiences and build community.Over 75 clients and almost the entire Exxat Team met for two days to talk about making clinical education management easier. Somehow, the energy in the room makes long discussions about software really interesting.


At this conference, we invited some of our users to present to attendees. That was a big hit. Special thanks to our guest speakers. You added so much to the conference. We’ll definitely be doing more of that in the future.

At the end of the day, we hosted our client appreciation dinner at Different Pointe of View at the Pointe Hilton Tapatio Cliffs. With the mountains as our backdrop, we enjoyed amazing food and great company.


Here is some of the feedback we received about the conference:

“Thanks for an awesome, well-organized, well-run user seminar. I leaned a ton not only about Exxat but also best practices, and great ideas on how to run my clinical education program. Thanks!”

“As a client, it feels good to be appreciated!”

We’re making big plans for 4 user conferences next year. Details coming soon!Save


Step by EXXAT STEPS: Getting Started with EXXAT STEPS, part 2

(This is part two in our series Step-by-EXXAT STEPS: Getting Started with EXXAT STEPS. To read part 1, click here.)

At Cohere 2016 in Phoenix, we were lucky to have some of our early adopters speak about their experiences with Exxat’s products. One key takeaway was that a slow transition process can help programs ease into making the most out of EXXAT STEPS.

Emma Wheeler, PT, DPT, MS, Director of Clinical Education in the Department of Physical Therapy at Virginia Commonwealth Univeristy spoke about her department’s measured adoption of EXXAT STEPS. They targeted those features that they needed the most early on and learned to use those features well.

“We pick and choose the things that work for us,” said Wheeler.

VCU implemented EXXAT STEPS over 3 years:

  1. Student Portal & Required Documents
  2. Autoplacements & Wishlists
  3. Slot Recruitment & Contracts

Student Portal & Required Documents

VCU focused on getting the student portal and required documents up and running first. VCU had students create goals for each clinical experience as part of their profile. These goals were then shared with sites as part of the student profile for sites. Their sites really liked the profile and the information on student goals. This early success helped VCU build site confidence in Exxat.

Slot Requests & Recruitment

By the time they sent slot requests through EXXAT STEPS, VCU’s sites had been getting useful emails from Exxat for two years.

“They had really become accustomed to the word Exxat.” Clinical Instructors knew that emails from Exxat were worth opening, so it was easier for them to request slots in that manner.

The slow implementation had another advantage. Oftentimes, clinics and hospitals have firewalls and other security measures set up to protect their data. These firewalls can impede your emails. The earlier, lower-stakes emails had already revealed any firewall issues and allowed VCU to address these issues. When it was time for the all-important slot requests, VCU could be sure those emails would get through.

By starting slow and building on early successes, VCU has been able to use EXXAT STEPS in ways that resulted in maximum benefit to their program.